Project Management Assigment # 1 - Statement+of+Work

2012 Calmat Orientation Event

Project Manager: Ivy Rong Xuan Deng

Sponsor: Calmat

Revision History

Revision date	Revised by	Approved by	Description of change

Purpose

Introduce Calmat learning programs, registration process and other facilities to all new students.

Scope

Major project activities

1. Introduce Calmat learning programs 2. How to register classes 3. Introduce Calmat neighborhood, food, entertainment, learning resources.

Out of scope activities that are critical to the success of the project

Former students’ share previous school life experience in Calmat.

Deliverables

Cost Estimates

Cost Type	Amount
Labor hours	40 hours +(-)
External costs	$500+(-)
Labor (consultants, contract labor)
Equipment, hardware or software	-          Laptop -          Projector -           Partywares
List other costs such as travel & training	$500 - $1000

Schedule Overview

Estimated Project Completion Date: [08/25/2012]

Major Milestones

[Milestone]        mm/dd/yy

[Milestone]        mm/dd/yy

External Milestones Affecting the Project

[Milestone]        mm/dd/yy

[Milestone]        mm/dd/yy

Impact of Late Delivery Since all guests attend the event base on invitation, to deliver the event on time is very important to ensure that there will be significant attendants for the event to be success.

Measures of Success

Attendants are happy and feeling helpful about all the school learning information provided yet not overwhelmed.

Good result from quick survey at the end of the Orientation.

Stakeholder Analysis

Name & Role	Major Responsibility or Contribution
[Name] Customer
[Name] Sponsor
[Name] Management
[Name] Team

Chain of Command

Project Team

Customer Approval Chain

Assumptions

Assumption: The actual party of attendance is larger than we were expected.

Impact if assumption is incorrect: Over prepared, might over budget on labor and other expenses.

Project Management Assigment #1 - Stakeholder+Analysis

Fall 2012 Calmat New Students Orientation Stakeholder Analysis

Project Manager

Ivy Rong Xuan Deng

Stakeholder Role Profile These questions will encourage the project team to consider a wide variety of stakeholders.  Use these questions to identify as many stakeholders as possible. After generating the list, you may decide some of the stakeholders are represented by other stakeholders or will have so little involvement in the project that you don’t need to consider them and you may remove them from your list. This list is a starting point Add questions to this list that fit your project environment.  If you miss an important stakeholder on one project, add a question to this list that will cause the next project team to identify that stakeholder.

For each of the questions below answer the question: “Who…?”

	Question	All stakeholders that apply. Use people’s names whenever possible.
1.	Approves funding for this project?	President
2.	Approves functional requirements?	President
3.	Approves technical requirements?	Chief Technology Officer
4.	Approves design decisions?	Director of Marketing and Strategic Communication
5.	Approves changes to requirements?	President
6.	Approves changes affecting schedule?	President
7.	Approves changes affecting cost?	President
8.	Will use the product or service produced by the project?	New Students
9.	Set the organizational goals that drive the necessity of this project?	Project Manager
10.	Will assign people to the project team and determine the hours per day they work on the project?	Project Manager
11.	Approves contracts for suppliers?	President
12.	Is the manager or executive sponsoring this project (will use their authority on behalf of the project team to overcome organizational obstacles)?	Yes
13.	Will manage the project (provide leadership to assure tasks are assigned and completed on time, cost and schedule are monitored, issues are identified and resolved)?	Project Manager
14.	Represents organization policies governing this project?	San Jose Police Department
15.	Represents regulations or laws affecting this project?	Recruitment and Admission
16.	Will have their work disrupted by this project?	All parties
17.	Will have to change their systems or processes because of this project?	- Student Service and Records - Regional Students Recruitment - International Students Program
18.	Will benefit from this project? (If this is a large group, who will represent this group?)	New Students and Calmat
19.	Will perform the work on this project? (This includes all vendors and subcontractors as well as employees)	Team members
20.	Will participate in phase gate decisions to approve moving the project to the next phase?	President

Stakeholder Alignment Questions These questions will ask for a minimum amount of understanding about each stakeholder.  Use these for each stakeholder that has a high interest in the project or can have a high impact on the project.  The better you understand each stakeholder, the better prepared you’ll be to win cooperation. Not for publication These questions are meant to stimulate thinking about stakeholders.  Your assumptions and insights into the motivations of each stakeholder or stakeholder group are a private assessment and should not be published.

For each significant stakeholder, answer the following questions:

	Name:	Title:
1.	What is their contribution to the project? Set purposes and goal, participate and deliver project on time.	Project Manager
2.	To whom do they report? All stakeholders should report to the Project Manager.	Project stakeholders
3.	What authority do they have over the project? Stakeholders will be issued different responsibilities according to area he/she participated.	Project stakeholders
4.	What is their goal for the project (what is their stake in the project) and how does it relate to their organization’s goal or other personal goals? (What makes this a ‘win’ for them?) - Attendants provide good feedbacks by filling out a simple quick survey at end of the section. - Increase of new register members on school’s website.	The customers = New students
5.	Do they present a specific threat or opportunity? Some team members might be students from Calmat; we could choose couple of them to share their personal school experiences with the new students and families.
6.	What perception do you want them to have about the project? Introduce the school to new students, attract potentials, and engage with formal Alumni.

Plan Communication

Use the Communication Plan and Responsibility Matrix templates to document roles and responsibilities and how you’ll keep your stakeholders engaged and informed.

Project Management Assigment #1 - Project Chater

Calmat 2012 Student Orientation Project Charter

Project Manager: Ivy Rong Xuan Deng

Sponsor: Calmat

Date: 06/30/2012

This charter serves to announce the initiation of the Calmat Fall 2012 New Students Orientation project.  We are undertaking this project to ensure all new students and families who attend this event have the opportunity to know about Calmat’s study programs, school environment, neighborhood, and the social life.

Ivy Rong Xuan Deng has been selected to lead this project.

Please provide your complete cooperation to the project and to Ivy Rong Xuan Deng.

Thank you.